Datenschutzrichtlinie

1. Verantwortlicher für die Datenverarbeitung

Verantwortlich für die Verarbeitung Ihrer personenbezogenen Daten ist VICTOR BERTHELIUS PATO, mit der Steuernummer (NIF) 54052380B, handelnd als selbstständiger Unternehmer unter der Marke Frihet, mit Steuersitz in C/ Cervera n9, Radazul 38109, S/C de Tenerife. Sie können den Datenschutzbeauftragten per E-Mail unter support@frihet.io kontaktieren.

2. Daten, die wir erheben

Wir erheben die folgenden Arten von Daten: Kontodaten: Name, E-Mail-Adresse, Passwort (verschlüsselt), Firmenname und Steuerdaten, die Sie bei der Registrierung angeben. Nutzungsdaten: Informationen darüber, wie Sie den Dienst nutzen, einschließlich besuchter Seiten, genutzter Funktionen, Nutzungshäufigkeit und Konfigurationseinstellungen. Zahlungsdaten: Ihre Kredit- oder Debitkartendaten werden direkt von Stripe verarbeitet; Frihet speichert keine vollständigen Kartennummern auf seinen Servern. Technische Daten: IP-Adresse, Browsertyp, Betriebssystem, Gerätekennungen und Verbindungsdaten. Business data: information you store in Frihet as part of your business operations, including client and vendor records (names, email addresses, phone numbers, postal addresses), invoices, quotes, expenses, products, CRM contact persons, activity logs, notes, and financial summaries. This data is accessible via the Frihet web app, REST API, and MCP server based on your authentication credentials.

3. Rechtsgrundlage der Verarbeitung

Wir verarbeiten Ihre personenbezogenen Daten auf der Grundlage der folgenden Rechtsgrundlagen: Vertragserfüllung (Art. 6 Abs. 1 lit. b DSGVO): Die Verarbeitung ist zur Erbringung des von Ihnen beauftragten Dienstes erforderlich. Einwilligung (Art. 6 Abs. 1 lit. a DSGVO): Für den Versand von Marketingmitteilungen und Newslettern, die Sie jederzeit widerrufen können. Berechtigtes Interesse (Art. 6 Abs. 1 lit. f DSGVO): Zur Verbesserung des Dienstes, Betrugsprävention und Plattform-Sicherheit. Gesetzliche Verpflichtung (Art. 6 Abs. 1 lit. c DSGVO): Zur Erfüllung anwendbarer steuerlicher und rechtlicher Verpflichtungen.

4. Verarbeitungszwecke

Wir verwenden Ihre Daten für die folgenden Zwecke: Bereitstellung und Verwaltung des vertraglich vereinbarten Dienstes; Zahlungsabwicklung und Abrechnung; Kommunikation mit Ihnen über Ihr Konto, Dienstaktualisierungen und technischen Support; Versand von Marketingmitteilungen (nach vorheriger Einwilligung); Verbesserung und Personalisierung der Nutzererfahrung; statistische und aggregierte Analyse der Dienstnutzung; Erfüllung gesetzlicher und steuerlicher Verpflichtungen; Erkennung und Prävention von Betrug und Missbrauch.

5. Empfänger der Daten

Wir teilen Ihre Daten ausschließlich mit den folgenden Dienstleistern, die für die Erbringung des Dienstes erforderlich sind: Stripe (Zahlungsabwicklung, Sitz in den USA, dem DPF beigetreten). Firebase/Google Cloud (Infrastruktur und Authentifizierung, Sitz in den USA, dem DPF beigetreten). Resend (Versand von Transaktions-E-Mails, Sitz in den USA). Google Analytics 4 (Webanalyse mit Cookies, nur nach vorheriger Zustimmung des Nutzers aktiviert, Sitz in den USA, dem DPF beigetreten). Vercel Inc. (Webhosting und Analytik ohne Cookies, Sitz in den USA). PostHog (Produktanalytik, nur nach vorheriger Zustimmung des Nutzers aktiviert, Sitz in den USA). Umami (Webanalyse, selbst gehostet in der EU, ohne Cookies, datenschutzfreundlich). Alle Anbieter wurden so ausgewählt, dass sie angemessene Sicherheitsmaßnahmen bieten und die anwendbaren Datenschutzbestimmungen einhalten. OpenAI (ChatGPT integration, only when you connect Frihet to ChatGPT; based in the US, DPF certified). Google Gemini (AI-powered features within Frihet such as document analysis and smart categorization; based in the US, DPF certified, the Google Workspace add-on uses Gemini Developer API, subject to that API’s applicable terms).

6. Internationale Datenübermittlungen

Einige unserer Dienstleister befinden sich außerhalb des Europäischen Wirtschaftsraums, genauer gesagt in den Vereinigten Staaten. Diese Übermittlungen erfolgen auf der Grundlage von: dem EU-US-Datenschutzrahmen (Data Privacy Framework) für angeschlossene Anbieter; von der Europäischen Kommission genehmigten Standardvertragsklauseln; oder Angemessenheitsbeschlüssen der Europäischen Kommission, sofern vorhanden. Weitere Informationen zu den für diese Übermittlungen geltenden Garantien können Sie unter support@frihet.io anfordern.

7. Speicherdauer

Wir speichern Ihre personenbezogenen Daten so lange, wie es für die Zwecke, für die sie erhoben wurden, erforderlich ist: Kontodaten und Nutzerinhalte: während der Gültigkeit Ihres Kontos und nach der Kündigung, bis Sie deren Löschung oder Export anfordern, indem Sie support@frihet.io kontaktieren. Löschungsanfragen werden manuell geprüft und nicht automatisch nach einem festen Zeitplan ausgeführt. Abrechnungsdaten: während des gesetzlich vorgeschriebenen Zeitraums zur Erfüllung steuerlicher Pflichten (derzeit 4 Jahre gemäß dem Allgemeinen Steuergesetz). Nutzungs- und Analysedaten: in anonymisierter und aggregierter Form, ohne zeitliche Begrenzung. Marketingmitteilungen: bis Sie Ihre Einwilligung widerrufen.

8. Ihre Rechte (ARCO-POL)

Gemäß der DSGVO und dem LOPDGDD haben Sie folgende Rechte: Auskunft: zu wissen, welche personenbezogenen Daten wir über Sie verarbeiten. Berichtigung: unrichtige oder unvollständige Daten zu korrigieren. Löschung (Recht auf Vergessenwerden): die Löschung Ihrer Daten zu verlangen, wenn diese nicht mehr erforderlich sind. Widerspruch: der Verarbeitung Ihrer Daten unter bestimmten Umständen zu widersprechen. Datenübertragbarkeit: Ihre Daten in einem strukturierten, gängigen und maschinenlesbaren Format (CSV, JSON) zu erhalten. Einschränkung: die Einschränkung der Verarbeitung in bestimmten Fällen zu verlangen. Sie können diese Rechte ausüben, indem Sie eine E-Mail an support@frihet.io senden und eine Kopie Ihres Ausweisdokuments beifügen. Wir antworten innerhalb von maximal 30 Tagen. Sie haben auch das Recht, eine Beschwerde bei der spanischen Datenschutzbehörde (www.aepd.es) einzureichen.

9. Cookies und Analyse

Auf frihet.io verwenden wir die folgenden Analysetools: Umami (selbst gehostet in der EU, ohne Cookies, ohne identifizierbare personenbezogene Daten, DSGVO-konform ohne Einwilligung). Google Analytics 4 (verwendet Tracking-Cookies, wird nur nach ausdrücklicher Einwilligung des Nutzers über unseren Cookie-Banner aktiviert). PostHog (Produktanalyse, wird nur nach Einwilligung aktiviert). Vercel Analytics und SpeedInsights (ohne Cookies, anonyme Leistungsmetriken). Beim ersten Besuch unserer Website wird ein Cookie-Einwilligungsbanner angezeigt. Tools, die Cookies verwenden (GA4, PostHog), werden nur aktiviert, wenn der Nutzer ausdrücklich zustimmt. Sie können Ihre Einwilligung jederzeit über die Cookie-Einstellungen widerrufen. In unserer Webanwendung (app.frihet.io) verwenden wir lokalen Speicher (localStorage), um Ihre Sprach- und Sitzungseinstellungen zu speichern, was für den Betrieb des Dienstes unbedingt erforderlich ist.

10. AI, API, and Developer Integrations

Frihet provides programmatic access to your business data through a REST API (api.frihet.io) and an MCP server (mcp.frihet.io) that can be used with AI assistants such as Claude, ChatGPT, Cursor, and other compatible tools. Data accessible via API and AI tools: When you or an authorized AI assistant connects to Frihet via API or MCP, the following data categories may be accessed based on your API key permissions: business profile information (company name, plan type); client and vendor contact data (names, email addresses, phone numbers, postal addresses); invoice and quote details (line items, amounts, dates, status); expense records (descriptions, amounts, categories); product catalog (names, prices); CRM data (contact persons, activity logs, notes); financial summaries (monthly revenue, expenses, profit); and webhook configurations (endpoint URLs, subscribed events). Data minimized in third-party AI integrations: When Frihet is accessed through third-party AI platforms (such as OpenAI ChatGPT), certain sensitive data categories are automatically excluded or redacted from tool responses. Specifically, government-issued tax identifiers (NIF, CIF, VAT numbers) and signing credentials are not transmitted through these integrations. Users who need to manage tax identifiers should use the Frihet web application directly at app.frihet.io. AI processing: Frihet uses Google Gemini for AI-powered features including document analysis, smart categorization, and business intelligence. Your business data processed by these AI features is not used to train AI models. Data sent to AI services is governed by our data processing agreements with the respective providers. OAuth and API authentication: API access requires authentication via API key (fri_ prefix) or OAuth 2.0 with PKCE. OAuth access tokens expire after 1 hour; refresh tokens after 30 days. Tokens can be revoked at any time from your Frihet account settings. No training on your data: Neither Frihet nor any of our AI service providers use your business data to train, fine-tune, or improve AI or machine learning models. Your data is processed solely to provide the requested service functionality.

11. Kontakt des Verantwortlichen für die Datenverarbeitung

Für alle Fragen im Zusammenhang mit der Verarbeitung Ihrer personenbezogenen Daten oder der Ausübung Ihrer Rechte können Sie sich an den Verantwortlichen für die Datenverarbeitung wenden: support@frihet.io. VICTOR BERTHELIUS PATO, C/ Cervera n9, Radazul 38109, S/C de Tenerife. Wir verpflichten uns, Ihre Anfragen mit größter Sorgfalt und Transparenz zu bearbeiten.

12. Frihet Chrome Extension

This section describes version 3.1.1 of the Frihet Chrome extension publication candidate. It does not mean that the extension is available in the Chrome Web Store.

The extension lets you capture and review expenses, select documents and look up records in the connected workspace. A Frihet account and appropriate permissions are required. The interface is available in Spanish and English.

To connect, the extension opens an authorization window on app.frihet.io. After signing in with your Frihet account, you choose the workspace and review the permissions before authorizing the connection. The extension receives a credential limited to searching records and, when your role and consent permit, preparing and confirming expenses in that workspace. It does not require a general-purpose API key or receive your password or the web application’s Firebase tokens. The connection can keep working after you close the ERP tab. It lasts for a maximum of 30 days from your authorization; short-lived access credentials are renewed using a rotating credential. Current permissions and the validity of the authorization are checked on the server. You can revoke it using “Disconnect” in the extension. Signing out of or switching workspaces in the ERP does not by itself revoke this independent connection. If you disconnect while offline, the extension blocks local use and retains only the credential needed to retry revocation when it runs with a connection. Revocation does not delete expenses or documents already saved.

Page capture occurs after your explicit action. Visible or selected text is processed locally to propose expense fields. You can correct them before confirming. Incomplete fields require review. On confirmation, the reviewed fields are sent to Frihet through the extension’s authenticated service. Full page text is not sent. The source address is retained as an origin reference without username, password, query parameters or fragment; a path may contain identifiers, so review the displayed source. A web capture does not attach a receipt copy. The extension does not collect general browsing history or read pages in the background.

If you select a PDF or image, the file is sent to Frihet for storage and processing by its document capture service, including the AI field extraction described in this policy. Processing starts when you select the file and may retain a draft and document before you confirm an expense. Proposed fields, including withholding tax where review is required, must be checked before confirmation. Documents, drafts and expenses stored in Frihet follow the service’s general retention periods and applicable legal requirements; deleting a local extension copy does not delete those server records.

The extension stores preferences and confirmed captures awaiting a response in chrome.storage.local, scoped to the corresponding user and workspace. It also retains an opaque fingerprint and the identifier of document submissions for which it has not received a response, so it can recover the same operation when you select the file again. These fingerprints do not contain a copy of the file or its name and are deleted when the response is recovered or, at the latest, after seven days when cleanup runs. The OAuth refresh credential is stored in the extension’s local storage and the short-lived access credential in session storage. Access is restricted to extension contexts through TRUSTED_CONTEXTS. This does not encrypt the local file or protect it from someone with access to the system profile. The extension does not store general-purpose API keys or Firebase tokens. You can delete pending copies in the extension and remove its local data by uninstalling it. Uninstalling deletes local data, but does not by itself send a revocation to the server; to revoke the connection beforehand, use “Disconnect”.

A submission without acknowledgement remains in Pending and is retried when you request it. Retries preserve the operation identity to avoid duplicates. Changing account or workspace does not authorize sending captures to another workspace. The pending copy is removed after a confirmed response or a review response that did not create an expense. Items older than seven days are removed when the extension runs again or performs periodic maintenance; a closed browser cannot perform cleanup. Full files are not retained in this local queue.

Typed search queries are sent to the connected Frihet workspace and the extension displays a bounded selection of records. Address-bar search may run as you type after activating “frh”. Received data and providers involved in processing are governed by this general policy. The extension has no advertising or analytics of its own.

Data is used for the visible capture, review, search and recovery functions. It is not sold or used for advertising or creditworthiness decisions. For questions or to exercise your rights, contact support@frihet.io.

13. Frihet for Google Workspace

Frihet for Google Workspace lets you prepare an expense draft from an attachment in the Gmail message you have open or a file you select in Google Drive. You need a Frihet account and permission to create expenses in the chosen workspace. The add-on prepares the document; you review and correct the data in Frihet before recording the expense.

Connection and permissions. Connection links your Google account to your Frihet user and workspace. We store your Google identifier and email, Frihet user and workspace, authorized scope, and the dates and status needed to manage that link. Frihet's permission to prepare drafts lasts for a maximum of 30 days and can be revoked with Disconnect. We do not receive your Google password. Temporary credentials provided by Google for an action are used during that request and are not stored in Frihet's database. Connecting your accounts does not automatically import documents.

What we read and when. In Gmail, clicking Find attachments retrieves the open message's structure, headers and attachment metadata to list supported documents. We do not download the message body text or scan the mailbox. The selected attachment's content is copied to Frihet when you ask to prepare that document. Some attachments embedded in the message body must be uploaded through Frihet. In Drive, we use your current selection and the permission granted for that file; we check its name, type, size and version before importing it, without browsing the rest of Drive. Supported files are PDF, JPEG, PNG and WebP up to 10 MiB; native Google documents are not exported and shortcuts are not followed.

Full documents and AI extraction. Preparing a document sends its full content to Frihet and to Google through the Gemini Developer API to extract text and propose draft fields. This includes personal, tax or banking information contained in the file: it is not redacted before this extraction. This is a separate flow from API and MCP responses to external assistants described in this policy. The notice is shown before document preparation and again when you choose to retry a failed transfer. Processing and original retention start before you confirm the expense; if extraction fails, the original and a draft may remain available for manual review. You can correct or discard the proposal in Frihet.

Storage, providers and location. Frihet uses Google Cloud/Firebase to store the document, draft and operation records, and Cloudflare R2 to retain copies of the original. Primary document storage in Google Cloud Storage is configured in the US-CENTRAL1 region, in the United States. Processing through Gemini Developer API and Cloudflare R2 is also subject to the applicable provider terms; this integration does not offer storage and processing exclusively within the European Union. The international transfers section of this policy applies. You can request information about recipients and applicable safeguards at support@frihet.io.

Recovery and diagnostics. We retain operation identifiers, document and source fingerprints, and processing metadata to recover pending results and prevent duplicates. Automatic retries work on the document you already asked to prepare; they do not authorize access to other messages or files. If you choose Retry preparation, the selected document may be downloaded and processed again. Your connection and current Frihet permissions are checked during processing. AI diagnostic traces in the Langfuse instance managed by Frihet include a user identifier and limited technical information; they exclude the full document, extracted text and field values. These identifiers are not considered anonymous data.

Retention and deletion. Connection expiry and data deletion are separate processes. Connection records are scheduled for cleanup after expiry. Temporary queue copies are removed when processing finishes or the work is due to be discarded; pending work has a processing window of up to 24 hours. Cleanup runs periodically and may be delayed by incidents, so these windows do not guarantee immediate physical deletion. Retained originals, drafts, extracted data, expenses and records needed to recover operations are not deleted when those windows end. They follow the retention section of this policy: for the duration of the account and, after cancellation, until you request deletion, subject to manual review and exceptions required by legal obligations. You can request export or deletion at support@frihet.io. Discarding an expense proposal is not a request to delete all its copies.

Google also applies its own security and abuse-prevention measures to Gemini Developer API. Its abuse monitoring policy provides for retaining requests and responses for 55 days and allows authorized personnel to review suspicious activity. This period is separate from Frihet's retention of originals and does not mean documents are deleted from Frihet after 55 days.

Data protection and security mechanisms. To protect sensitive user data obtained through Google Workspace APIs, Frihet enforces technical and organizational security measures: - Data in transit: All data exchanged between your client, Google Workspace APIs, and Frihet infrastructure is encrypted in transit using HTTPS and Transport Layer Security (TLS 1.3, minimum TLS 1.2). - Data at rest: Stored documents, attachments, drafts, extracted information, and related metadata are encrypted at rest using industry-standard AES-256 encryption in Google Cloud Storage, Firebase Firestore, and Cloudflare R2. - Access controls and governance: Access to systems and databases processing Workspace data is restricted strictly under the principle of least privilege and role-based access control (RBAC). Administrative access requires mandatory Multi-Factor Authentication (MFA), hardware security keys where applicable, and comprehensive audit logging. Direct production data access is restricted to authorized personnel solely for troubleshooting and customer-requested support. - AI and Machine Learning models disclosure: Frihet does not use, retain, or share user data or content obtained through Google Workspace APIs to develop, train, fine-tune, or improve generalized artificial intelligence (AI) and/or machine learning (ML) models. Data processed via the Gemini Developer API is utilized strictly for document understanding and field extraction for the specific document selected by the user, and is not used to train foundation models.

Limited Use of Google data. Information received from Google is used for the visible connection, import, extraction, review and recovery features you request, and to secure those operations. It is not sold or used for advertising. Frihet's use and transfer to any other app of information received from Google APIs will adhere to the Google API Services User Data Policy and the Google Workspace API User Data and Developer Policy, including the Limited Use requirements.

Disconnecting and your rights. You can disconnect the link in Frihet and revoke Gmail or Drive access permissions from your Google account. Disconnecting or allowing Frihet's permission to expire prevents new operations through that link, but does not undo a transfer that has already taken place. Revoking Google permissions limits new access under those permissions; it does not delete copies you have already imported. Disconnecting, allowing permission to expire or uninstalling the add-on does not automatically delete saved documents, drafts or expenses. Contact support@frihet.io for questions, export, deletion or other rights described in this policy.